CSR grant / scholarship agreement

Reference template · v1.1 · Funder and Grantee

A company funds an athlete, team, academy or artist (or their trust / NGO) as a CSR grant or scholarship, released against milestones.

Reference template, not legal advice. Consult your lawyer.

Reference template only, not legal advice. Laws, stamp duty and tax treatment vary by State and by deal. Have your lawyer review and adapt this document before anyone signs it. Live Aware (operator of Arena) provides these as starting points and is not a party to agreements between users.

On an Arena deal, open the deal and choose Generate draft agreement to get this template filled in with the parties, deliverables, fee and dates.

1. Parties

This agreement is made on [agreement.date] between:1. [partyA.org], represented by [partyA.name] ([partyA.email]) (the "Funder"); and2. [partyB.org], represented by [partyB.name] ([partyB.email]) (the "Grantee").Each a "Party" and together the "Parties". Registered address, PAN / GSTIN and authorised signatory of each Party: [to be completed].

2. Purpose and CSR eligibility

The Funder grants [deal.value] to the Grantee for [deal.title] (Arena deal [deal.ref]). For CSR grants the activity falls under Schedule VII of the Companies Act, 2013 [item __], and the Grantee confirms it holds a valid CSR-1 registration number [__] and, where relevant, 80G / 12A registrations.

3. Milestones and release

Funds are released in tranches against the milestones on the Arena deal:[deal.deliverables]Each tranche is released within [15] days of the Funder accepting the proof for the previous milestone. Payments are made directly between the Parties outside Arena.

4. Use of funds and reporting

The Grantee shall use the funds only for the Purpose, keep separate accounts, and share proof for each milestone (photos, receipts, reports) plus a final impact report with the number of beneficiaries and outcomes. For CSR grants the Grantee shall issue a utilisation certificate signed by its CFO / chartered accountant within [30] days of the financial year end.

5. Recognition

The Grantee may acknowledge the Funder as agreed (e.g. logo on kit or programme material). For CSR grants, recognition shall not be a commercial sponsorship benefit.

6. Refund and termination

Unspent or misused funds shall be refunded within [30] days of written demand. Either Party may terminate on [30] days' notice for an uncured material breach.

7. Cancellation

Either Party may cancel this agreement by written notice. If it is cancelled before any deliverable has started, amounts paid shall be refunded within [30] days, less costs already committed with the other Party's written approval. After work has started, the cancelling Party shall pay for deliverables already provided and costs reasonably committed up to the date of the notice, and amounts paid for deliverables not yet provided shall be refunded pro rata within [30] days.

8. Confidentiality

Each Party shall keep the terms of this agreement and any non-public information received from the other Party confidential, using it only to perform this agreement, for the term and [2] years after it ends, except where disclosure is required by law.

9. Data protection

Each Party shall process personal data received under this agreement only for its purpose and in line with the Digital Personal Data Protection Act, 2023 and applicable rules.

10. Termination

Either Party may terminate on [30] days' written notice if the other Party materially breaches this agreement and does not cure the breach within that period. Fees for deliverables accepted before termination remain payable.

11. Liability and indemnity

Each Party indemnifies the other against third-party claims arising from its breach of this agreement or of law. Neither Party is liable for indirect or consequential loss. Total liability is capped at [the fee under this agreement], except for fraud, wilful misconduct or breach of confidentiality.

12. Force majeure

Neither Party is liable for delay or failure caused by events beyond its reasonable control (including natural disasters, epidemics, government action or cancellation of the underlying event). The Parties shall agree in good faith on rescheduling or a pro-rata refund.

13. Governing law and disputes

This agreement is governed by the laws of India. Disputes shall first be discussed in good faith for [30] days, then referred to arbitration by a sole arbitrator under the Arbitration and Conciliation Act, 1996, seated in [city], in English. Courts at [city] have exclusive jurisdiction for interim relief.

14. General

This agreement is the entire agreement on its subject and may be changed only in writing signed by both Parties. Stamp duty shall be borne by [Party] as per the applicable State Stamp Act. This agreement may be signed electronically and in counterparts. Live Aware (operator of Arena) provides the Arena platform only and is not a party to this agreement.

15. Signatures

For [partyA.org]: Name ____________ Designation ____________ Signature ____________ Date ________For [partyB.org]: Name ____________ Designation ____________ Signature ____________ Date ________